This page has been reviewed and verified by Michael Gibbons, Regulated Immigration Advisor. You can confirm the most recent documentation requirements through Our Vietnam Visa Guidance.
A successful Vietnam Visa application depends on submitting a complete, accurate, and properly formatted set of documents. Missing or inconsistent information is one of the main reasons for visa delays or refusals.
At Visa Applications, we manage the entire documentation process — preparing, formatting, and verifying every file before submission to the Vietnam Immigration Department or embassy.
Core Document Requirements
All applicants must submit the following documents regardless of visa type:
- Valid Passport: Must be valid for at least 6 months beyond your intended stay, with 2 blank pages.
- Completed Visa Application Form: Digitally or on paper (we prepare this for you).
- Passport-Sized Photo: One recent colour photo (4×6 cm) with a plain background.
- Proof of Accommodation: Hotel booking, invitation letter, or residential address in Vietnam.
- Travel Itinerary: Flight reservation or travel confirmation (return or onward ticket).
- Proof of Funds: Bank statement or sponsorship demonstrating ability to cover costs.
- Visa Fee Payment Confirmation: Official proof of payment for government and service fees.
Additional Documents by Visa Type
Tourist Visa
- Proof of travel booking (flights or tours).
- Hotel reservation or invitation from host in Vietnam.
- Evidence of sufficient funds for the stay.
Business Visa
- Letter of invitation from a registered Vietnamese company.
- Business registration certificate of the host company.
- Employment or corporate letter confirming travel purpose.
Work Visa
- Work permit or pre-approval from the Vietnam Department of Labour.
- Signed employment contract.
- Medical certificate (if requested by the consulate).
Student Visa
- Letter of acceptance from a recognised Vietnamese educational institution.
- Proof of tuition payment.
- Evidence of financial capability for living expenses.
Dependent Visa
- Proof of relationship (marriage or birth certificate).
- Copy of main applicant’s residence card or visa.
- Sponsorship letter from the main visa holder.
Transit Visa
- Confirmed onward flight ticket.
- Visa or entry permission for the final destination (if applicable).
Document Formatting Standards
All documents must:
- Be scanned in PDF or JPEG format.
- Be clearly legible and free of marks or damage.
- Include English translations if originally in another language.
- Be dated within the past 3 months (for financial or employment documents).
How We Handle Documentation
Visa Applications ensures every file is compliant before submission:
- We review your passport and supporting documents for embassy standards.
- We prepare formatted copies ready for upload to the official system.
- We resolve missing or unclear information before final submission.
- We store a digital record for easy tracking and renewal.
Related Vietnam Visa Guidance
- Eligibility Requirements
- Proof of Funds
- Visa Fees & Payment
- Processing Times
- How to Apply
- Visa Refusals & Reapplication
Frequently Asked Questions
Do I need to submit physical copies of documents?
Most applications are fully digital. Physical copies are only needed for in-person embassy submissions.
Can I use digital bank statements?
Yes, digital statements are accepted if they show your name, account number, and transaction history.
Do I need an invitation letter?
Only business, work, and family visits require an official invitation letter from a registered organisation or host.
Will missing one document cause refusal?
Yes, incomplete applications are typically delayed or rejected. We verify completeness before submission.
About This Page
Author: Visa Applications Editorial Team
Reviewed by: Michael Gibbons, Regulated Immigration Advisor.
Last Updated: January 2026.