Luxembourg Visa Appointments (2025)

This page has been reviewed and verified by Michael Gibbons, UK Solicitor and Regulated Immigration Advisor, to ensure accuracy under current EU and Luxembourg immigration guidance. You can confirm current rates and costs through our Luxembourg Visa Application Guide.

All Luxembourg visa applicants must schedule an appointment to submit their documents and provide biometric information. Appointments are managed through authorised Visa Application Centres (VACs) or Luxembourg embassies and must be booked before submitting your visa application.

How to Book a Luxembourg Visa Appointment

Appointments must be scheduled online before visiting the application centre. Follow these steps:

1. Complete your Luxembourg visa application form online.
2. Log into the official VFS Global portal or the embassy website for your country.
3. Select your preferred Visa Application Centre and choose an available date and time.
4. Confirm your booking and download your appointment confirmation letter.

You must bring your confirmation letter to the appointment for entry into the centre.

Appointment Availability and Waiting Times

Availability varies based on:

• Country and region of residence.
• Time of year (summer and holidays are peak periods).
• Visa type (short-stay vs. long-stay).

During busy travel seasons, appointments may book out weeks in advance. Apply early — ideally four weeks before your planned travel date.

Rescheduling or Cancelling Your Appointment

If you cannot attend your scheduled appointment:

• Log in to your VAC account and click “Manage Appointment.”
• Choose a new date or cancel entirely.
• Changes must be made at least 48 hours before the appointment time.

Missed appointments may require paying a new service fee to reschedule.

Documents to Bring to Your Appointment

Applicants must bring:

• A printed copy of your appointment confirmation letter.
• Your passport (valid for at least three months after departure from Luxembourg).
• Completed and signed visa application form.
• Proof of visa fee payment.
• All supporting documentation listed in the Documents Checklist (2025).

During Your Appointment

At the Visa Application Centre, you will:

1. Submit your printed application form and supporting documents.
2. Provide biometric data (fingerprints and photo).
3. Make any final payments for service fees or optional add-ons.
4. Receive a tracking receipt for your application.

See also: Biometric Enrolment Process (2025).

Optional Services at Visa Application Centres

Depending on your location, additional services may be offered:

• Priority or express visa processing.
• Premium lounge service.
• Courier delivery of passport and documents.
• SMS/email application updates.

See: Priority and Express Services (2025).

After Your Appointment

Once your application is submitted:

• It will be forwarded to the Luxembourg Ministry of Foreign Affairs for decision-making.
• You can track progress online using your reference number.
• You will be notified when your passport is ready for collection or dispatch.

For more information on processing duration, visit Visa Processing Times (2025).

Important Tips

• Arrive 15–20 minutes before your appointment.
• Ensure all documents are printed, signed, and in order.
• Dress appropriately — photography is required at the centre.
• Children under 12 are not required to provide fingerprints but must attend with a guardian.

Related Luxembourg Visa Guidance

• Visa Application Centres (2025)
• Processing Times (2025)
• Visa Refusals & Reapplications (2025)

About This Page

Author: Visa Applications Editorial Team
Reviewed by: Michael Gibbons, UK Solicitor and Regulated Immigration Advisor
Last Updated: November 2025